Academic Information

Active Military Service

“Students who are members, either officers or enlisted, of the Reserve Components to include the Army and Air National Guard and the Army, Navy, Air Force, Marine Corps, the Coast Guard Reserves, or any other component of the Armed Forces of the United States, shall, when ordered by the proper authority to active or inactive duty or service, be entitled to a leave of absence for the period of such service without loss of enrollment status. During the first thirty (30) regularly scheduled academic days of such leave during the academic period, the student shall receive consideration for time absent.”

“If a student is called to active or inactive duty or service during a term in which the student has completed an amount of work sufficient to receive a grade, as determined by the university, the university may award a grade to the student and give the student academic credit for the full semester’s work. If the student has not completed an amount of work sufficient to receive a grade, the university may adjust enrollment status in accordance with the policy of the Oklahoma State Regents for Higher Education.” (RUSO, 4.2 Military Leave)

The following guidelines govern faculty responsibility toward students who are called to active military duty. These guidelines are not applicable to annual training for reservists or National Guard personnel which fall under regular University absence policies.

1. Student called to active military duty as a war measure: If the student has attended classes through the twelfth week of a regular semester (at least three-fourths of other terms), the grade earned up to the time he/she is called to duty will be that issued for the course.
2. Student called to active military duty, but not as a war measure:
   1. A student may withdraw with 100 percent refund;
   2. Instructor may permit an incomplete if the student is making satisfactory progress;
   3. Faculty may allow the student other alternatives.
3. If student attendance ends prior to the twelfth week of classes, a 100 percent refund will be issued.
4. The student must provide a copy of his/her military orders to the Office of the Registrar before a refund is issued or an incomplete grade contract is processed.
5. If a student is called to active duty, and stops attending classes without notifying instructors, a grade of “F” will be assigned at the end of the semester.  Subsequently, upon receipt of appropriate documentation, a change of grade may be processed utilizing the Grade Change Procedure.

Representing NSU

Absences for University-approved functions may be permitted only after the activity sponsor has received authorization (see NSU Faculty Handbook, 10.2.4b). This approval does not excuse students from fulfilling assignments and tests in the course, but authorizes them to receive reasonable accommodations from the instructor in fulfilling the assignments. It is the student’s responsibility to contact the instructor prior to the event to make arrangements for the classes missed.

Student absences from classes which are due to University-sponsored activities require that the sponsor complete the appropriate request form, “University Authorization for Student Class Absences.” Student eligibility to participate in university-sponsored activities is verified by the Office of Student Affairs. Students must be enrolled in the current semester, must meet the requirements of the sponsoring organization/activity, and must not be on conduct probation to be eligible to represent the University. Once eligibility is verified, the form is sent to Academic Affairs for faculty notification. Forms should be in Student Affairs at least ten working days prior to the requested absence.

Once the absence form has been approved, faculty of classes in which students are enrolled will receive an “Absentee Report.” These reports verify that the absence has been approved as a University function. They include the course, student’s name, the activity, and date(s) of absence.

Faculty are expected to accommodate the student’s schedule by permitting assignments to be handed in or tests taken, early or late; or by making other appropriate adjustments. Faculty may not arbitrarily penalize a student’s grade resulting from University-authorized absences.

Student Illness or Emergency

Students missing three or more days due to an illness or emergency may contact the Office of Student Affairs who will notify each affected faculty member.  Students should not report absences due to medical appointments or medical/emergency situations that result in fewer than three consecutive days of absences. While Student Affairs does not “excuse” the absences, they will confirm documentation was received about the situation. It will then be up to the faculty to determine how, if, and to what extend missed work may be made up. The student should reach out to the faculty as soon as they are able to do so to make arrangements for missed work.

All students receive academic advisement upon admission to Northeastern State University.  During an enrollment appointment, new students will meet with Academic Advisors to learn about university and departmental requirements, discuss their educational plans, and select courses.

Students who are undeclared, have no preference, or are ineligible to declare their major are advised by academic advisors in the University Advising Center.  Students with declared majors are advised in college advisement centers by academic advisors and within their academic departments by faculty mentors. Students interested in pursuing careers in pre-professional health, computer science, or music should declare their intent as soon as possible to ensure proper advisement.

Because regular consultation with an advisor is critical to student success, NSU will place periodic enrollment holds on students at key checkpoints to ensure progress toward graduation.

Four-Year Graduation Plan - Northeastern State University is committed to assisting students meet a four-year graduation goal and encourages students to enroll in 31 hours per academic year. Advisors can assist students in planning their academic career and the fastest route to a degree.

Academic Forgiveness

Academic Forgiveness is a way for students to recover from academic problems without forever jeopardizing academic standing. In accordance with the Oklahoma State Regents for Higher Education policy (3.12.6 Grading - Academic Forgiveness Provisions), NSU has adopted a three-part Academic Forgiveness Policy for currently enrolled undergraduate students

Repeated Courses: In courses where the original grade earned was a “D” or “F”, students may repeat a maximum of 4 courses (up to 18 semester hours) and have only the second grade earned, even if it is lower than the first grade, used in the calculation of overall GPA.  If a student repeats an individual course more than once, all grades earned, with the exception of the first, are used to calculate the GPA. Students repeating courses above the first four courses or 18 credit hours of Ds or Fs may do so with the initial grades and repeat grades averaged.

Academic Reprieve: Academic reprieve allows students to ask the institution to disregard up to two consecutive semesters of coursework under certain extraordinary circumstances. At least three years must have elapsed between the period in which the grades for which reprieve is being requested were earned and the reprieve request. Prior to requesting reprieve, the student must have earned a GPA of 2.0 or higher with no grade lower than a “C” in all regularly graded coursework (a minimum of 12 hours) excluding activity or performance courses.

Academic Renewal: Academic renewal allows students to renew their academic career after an extended absence under circumstances that warrant a fresh start. Under academic renewal, coursework taken prior to a date specified by the institution is not counted in the student’s GPA.  At least five years must have elapsed between the last semester being renewed and the renewal request. Prior to requesting academic renewal, the student must have earned a GPA of 2.0 or higher with no grade lower than a “C” in all regularly graded coursework (a minimum of 12 hours) excluding activity or performance courses.

Students may receive no more than one academic reprieve or renewal in their academic career, and only one option (reprieve or renewal) can be used.  Requests for repeated courses, academic reprieve, or academic renewal must be submitted in writing on the appropriate form to the Office of the Registrar at Northeastern State University.  For more information concerning the Academic Forgiveness Policy, contact your advisor or the Office of the Registrar.

Academic Misconduct

Academic misconduct includes cheating (using unauthorized materials, information, or study aids in any academic exercise), plagiarism, falsification of records, unauthorized possession of examinations, intimidation, any and all other actions that may improperly affect the evaluation of a student’s academic performance or achievement, or assisting others in any such act or attempts to engage in such acts.  Academic misconduct in any form is contrary to the purposes and functions of the University and therefore is unacceptable and prohibited.

Any faculty member, administrator, or staff member may identify an act of academic misconduct and should report that act to the department head/college dean, Vice President for Academic Affairs or administrative supervisor.

Students violating the standards of academic honesty are subject to disciplinary action including reduction of a grade(s) in a specific course, assignment, paper, or project; a formal or informal reprimand at the professorial, dean, or academic vice president level; expulsion from the class in which the violation occurred; expulsion from a program; or expulsion from the university.

Administrative Withdrawal

Students in all classes are subject to administrative withdrawal.  This action may adversely impact financial aid, veteran’s benefits, and/or athletic eligibility; therefore, it is important that students attend class regularly and contact their instructor regarding absences.

Students who enroll in a course or courses and never attend or have poor attendance or participation as determined by the instructor may be administratively withdrawn “AW.”  The administrative withdrawal “AW” can be processed from the day after census for the term through week twelve of sixteen week courses.  AW deadlines for courses delivered using other schedule formats (eight week, four week, etc.) will be based on the same percentages of completion.

Students who are administratively withdrawn will be responsible for payment and repaying any financial aid received for the course or courses that must be returned to the provider.

Drops and Withdrawals

If it is necessary for a student to drop a single class, withdraw from a single class, or withdraw completely from all courses at the university, the student must complete the process by doing the following:

• Drop a single course (on or before the full refund date) - The student can drop via goNSU unless he/she has a hold that impacts registration.  In the case of a hold, contact the Office of the Registrar or the University Advising Center.
   
• Withdraw from a single course (after the refund date) - The student can withdraw via goNSU unless he/she has a hold that impacts registration.  In the case of a hold, contact the Office of the Registrar or the University Advising Center.
   
• Completely withdraw from all courses - The student must complete a Semester Withdrawal form available online.  

Drop During Refund Period - if a student drops a class during the refund period, the course will not appear on the academic record. 

Withdrawal Before or During the Twelfth Week - if a student withdraws from a single class or completely from the university after the refund period through the end of the twelfth week of a 16 week course during a regular fall or spring semester, a grade of “W” is automatically assigned regardless of the student’s progress in the course.  The automatic “W” period for short term classes is prorated at 3/4 time from the start of class.

Withdrawal After the Twelfth Week - If a student withdraws from a single 16 week course or completely from the university after the twelfth week (automatic “W” period), the instructor will assign a “W” or “F” depending on the student’s standing in the class at the time of withdrawal.  A “W” will be assigned if the student was passing at the time of withdrawal. An “F” will be assigned if the student was failing at the time of withdrawal.

Drop and withdrawal deadlines are published each semester in the schedule of courses.  Failure to follow the above procedures may have a negative impact on a student’s standing with the university and financial aid status.

Good Standing

Good Academic Standing is a designation for any student who meets the retention requirements set forth in OSRHE policy 3.9 Institution Admission and Retention. All students must maintain a 2.0 GPA for the duration of his/her college experience. Students lose the “good academic standing” designation when placed on academic probation or academic suspension.

Record Holds, Student Obligations, Suspensions

Each student, upon matriculation at the University, assumes an obligation to obey all rules and regulations made by properly constituted authorities.

The University may not release records including transcripts for students who have financial or other obligations to the University, or who are found responsible for not complying with University regulations and policies outlined in the Policy Manual of the Board of Regents of the Regional University System of Oklahoma.

A hold on records or the suspension of a student can be authorized by the President, the Provost/Vice President of Academic Affairs, or the Vice President of Student Affairs as outlined in University policies and procedures.

Time Limit

Due to the evolving nature of information and technology, certain programs may require students to take current course offerings to replace coursework which is more than 10 years old or which is supplanted by more current information. Faculty work with students to review older coursework in relation to current requirements and learning objectives on a case-by-case basis.

Assessment Requirements

In accordance with Oklahoma State Regents for Higher Education requirements and Higher Learning Commission expectations, NSU has developed a four part assessment program that assesses individual students and provides feedback on performance, provides information to faculty and staff on how to improve student success and provides data regarding institutional effectiveness.

Entry Level Assessment and Course Placement. All freshmen students scoring below the minimum scores outlined below must complete a placement test before enrolling in classes in these areas.

New students will also be asked to participate in surveys and inventories designed to assist them in assessing their preparedness levels and planning for their academic career.

General Education Assessment. General education assessment occurs through course-based assessment of key competencies. Students complete these assessments as they progress through the general education courses. Faculty use aggregated data from these assessments to modify and improve course curriculum.

Academic Program Learning Outcome Assessment. Programs assess student learning outcomes through course-based assessments as well as standardized tests given at the end of the student’s program. 

Student Engagement and Satisfaction Assessment. Freshmen and seniors may be asked to complete the National Survey of Student Engagement (NSSE) and may periodically receive an Alumni Survey as part of the assessment plan.

Auditing Classes

Students who wish to audit classes must complete the admissions process and then contact the Office of the Registrar.  Students must meet any proficiency requirements or prerequisites prior to enrollment.  Students who audit courses will pay any tuition and fees assigned to that course except as specified below for senior citizens. An auditor may not petition later for academic credit.  A student may not change enrollment from credit to audit after the regular drop and add period.  Students may not attend classes unless they are appropriately admitted to the university and enrolled in the course.

Auditing of Classes by Senior Citizens:  State System institutions are authorized to waive the tuition and fees for auditing of classes for residents of the state of Oklahoma who are sixty-five (65) years of age or older. Such students may be admitted without charge to classes on a space available basis.  (OSRHE 4.18.5.3.a)

• Students must meet Oklahoma residency requirements as defined by the Oklahoma State Regents, be age sixty-five (65) or older, and must verify both residency and age by presenting a valid driver’s license, birth certificate, etc.
• Enrollment is allowed only if the normal class limit has not been met. No class overloads will be allowed.  Students will be enrolled the Friday before the class begins if space is available.

Classification of Undergraduate Students

Undergraduate class standing at the beginning of a semester is determined as follows:

• Freshman: less than thirty semester hours earned
• Sophomore: 30 - 59 semester hours earned
• Junior: 60 - 89 semester hours earned
• Senior: 90 + semester hours earned

A student who does not have an earned degree and is not seeking to complete any degree or certificate program is classified as a Special student.  A student who has an earned degree and is admitted as an undergraduate is classified as a postgraduate student.

Course Credit and Delivery Guidelines

Course Numbers

The first digit of NSU course numbers identifies the student status level for which the course is primarily intended. Courses numbered in the 1000’s are intended primarily for freshmen, in the 2000’s for sophomores, in the 3000’s for juniors, in the 4000’s for seniors.  4000-level courses which are included in the Graduate Catalog for select graduate programs include a GC in the NOTES section of the course description.  5000-level courses which are included in the Undergraduate Catalog for the accelerated bachelor’s to master’s degree programs include a UC in the NOTES section of the course description. Courses in the 5000’s are graduate courses open only for enrollment to graduate or professional students unless otherwise specified in the program as part of an accelerated bachelor’s to master’s degree program.

The last digit of a course number indicates the number of semester hours of credit to be earned. Zero as the last digit indicates multiple offerings for varying credit hours. A course number followed by an “L” indicates a non-credit laboratory course associated with a corresponding lecture.

Courses numbers beginning with a “0” indicate remedial work and do not count toward hours earned, accumulated grade point average, or graduation.

Distance Learning (online, blended, VCM, ITV)

Distance learning courses at NSU are available in online, blended, virtual class meeting (VCM), or interactive videoconferencing (ITV) formats. All online, blended and virtual class formats will include information about required face-to-face or virtual meetings in the course schedule to allow students to plan their attendance.

Online courses are those where at least 75% of course content and activities are delivered over the Internet using Blackboard (NSU’s learning management system). Many online courses require no face-to-face meetings and students complete all course content and requirements over the Internet.

Blended courses are delivered through a combination of online and face-to-face formats.  Students come to classes on selected days during the semester and complete the remaining course content and requirements using Blackboard.

Virtual Class Meeting (VCM) courses allow students to use their home or university computer to attend class at designated times. 

Videoconference (ITV) courses are delivered at the same time in different locations. Some NSU classes are video-conferenced among the Broken Arrow, Muskogee, and Tahlequah campuses and occasionally off-campus locations. For more information about the specific courses, check the class schedule listing through goNSU, NSU’s portal page.

Distance learning classes require an equivalent amount of work for each Carnegie credit hour (See Online Courses below).  To ensure that distance learning classes meet this requirement, the same course syllabus, goals, and learning objectives as those found in the face-to-face courses are used, and an analysis of online activities is completed. Distance learning courses are reviewed to ensure that the equivalent amount of work and learning are accomplished.

Face-to-Face Courses

At NSU, one semester credit is equivalent to a minimum of 800 clock minutes, meeting 50 minutes each week for 16 weeks (OSRHE, 3.19.3). Classes taught in lengths less than 16 weeks will have the minutes per session adjusted to equal a total of 800 instructional minutes per credit hour. The vast majority of classes offered at NSU are 3 credit hours. During a 16-week semester session, these courses meet 150 minutes per week, either 50 minutes three times a week, 75 minutes twice a week, or 150 minutes one day per week.  To be successful, students should expect to study an additional 2-3 hours per week per credit hour outside of formal instructional time for each class.

Laboratory Credit

Laboratory credit is normally awarded at a rate not to exceed one-half the instructional rate. One semester-hour of credit is normally awarded for completion of a laboratory meeting a minimum of 1600 minutes (100 minutes per week for sixteen weeks).

Online Courses

In online or blended courses, the “traditional” credit hour contact hours are defined by the number of hours of “time on task.” Time on task includes any time that students spend interacting with course materials and participating in learning activities, including, but not limited to readings, projects, assignments, videos, student-student or student-professor interaction, and exams. The federal definition of a credit hour requires one hour of instruction time and two hours of out-of-class student work per credit per week [34 CFR 600.2]. By multiplying the number of credit hours a course is worth by three clock hours’ instruction / out-of-class time, you can determine the minimum average per week for “time on task.” For example, in a 3-credit online course, students should plan on a minimum average of 9 hours per week of “time on task.”

Semester Course Load

Full-time Student: To be considered full time, an undergraduate student must be enrolled in at least six (6) hours in a summer session and at least 12 hours in a fall or spring semester.  Zero “0” level courses which are taken to complete a skill or curricular deficiency are counted when considering full-time status of the student for financial aid.  Zero “0” level courses are only counted if completed during the first year when considering full-time status for athletic eligibility.

Normal Load: The average or normal semester enrollment is 14-19 semester hours of work.  When this amount of credit is regularly earned, it will lead to the completion of all degree requirements in eight semesters or four school years.  On average, students must earn at least 31 hours of credit per academic year to complete a degree in four years.

Above Average Load: A student who has demonstrated superior scholastic ability may be approved for a load above the normal.  The semester hour load is determined in conference by the advisor and the student and is based upon the student’s past performance.  Students approved for an overload may enroll in more than 19 hours during a fall or spring semester and more than nine (9) hours during the summer term. 

Maximum Overload: The maximum student overload in any given term is limited to a number of semester-credit-hours which is 50 percent greater than the total number of weeks in the applicable academic term. (OSRHE 3.13.3)  For example, in a 16-week semester, students may take no more than 24 hours.  This maximum load figure is a combined number of hours from NSU, including online and arranged classes, plus hours from any other college or university that the student attends during the semester. 

Students on Probation:  An undergraduate student who is on academic probation or academic notice will be restricted to no more than 16 credit hours in a fall or spring semester.

​Deficiencies and Developmental Education

Curricular and Skills Deficiencies

Students entering NSU with a high school deficiency must successfully remediate the deficiency within the first 24 hours attempted.  Otherwise, all subsequent enrollments will be restricted to deficiency removal courses until all deficiencies are removed.  Students must complete zero level courses with a grade of ‘C’ or better or score appropriately on placement tests in order to remove the deficiency.

Placement Retesting Policy for Developmental Classes

Students are encouraged to take the placement tests well before classes begin so they can study and retest, if necessary, to avoid taking developmental classes. Students must wait a minimum of one week after taking placement tests before they are eligible to retest.  Students will be allowed to retest twice. Students will be charged for second and third attempts. Once classes begin, only exceptional circumstances will warrant retesting, and the student must seek approval from the instructor teaching the class to be retested in that subject area.

Discontinued Programs

A student must complete a discontinued degree program within three (3) years of NSU’s effective deletion date for that program.  A currently enrolled student may not declare a degree program that has been suspended for potential revision or deleted, regardless of the student’s catalog year.  Students who have stopped out for one enrollment period or more may not be readmitted into a program that has been suspended or deleted.  Exceptions to this policy may be considered on a case-by-case basis and require approval of the Provost / Vice President for Academic Affairs. NSU will make a reasonable attempt and use available contact information to notify students when a degree program is scheduled to be deleted.

Eligibility

To be eligible to represent the university in any intercollegiate contest, university-sponsored activity, or otherwise use the name of the Northeastern State University, a student must be currently enrolled, meet the requirements of the sponsoring organization/activity, and be in good standing with the university (not on academic probation, academic suspension, or on conduct probation).

English Proficiency - Faculty

Oklahoma Statutes 70 O.S. §3224 and §3225 (2001) provide that all instructors, including all graduate teaching assistants, now employed or being considered for employment at institutions within the State System shall be proficient in speaking the English language so that they may adequately instruct students. (OSRHE 3.23)

Exceptions include the instruction of courses that are designed to be taught predominantly in a foreign language and elective, special arrangement courses such as individualized instruction and independent study courses.

Complaints - Students who have a concern regarding the English proficiency of an instructor should talk first with the department chair.  If the issue is not resolved, the student may speak with the dean, and if the issue is not resolved at the dean’s level, the student may contact Academic Affairs.  Students may file a formal complaint using the Report a Concern website accessible at https://www.nsuok.edu/ReportConcern.aspx.

Enrollment

Students register for classes online via goNSU during the times listed in the schedule of classes each semester.  All fees for enrollment must be paid before the first day of classes. Students may not attend classes unless they are appropriately admitted to the university and enrolled in the course.

Undeclared students are assigned an Academic Advisor in the University Advising Center and after declaring a major, an Academic Advisor in their academic program who will assist the student with planning a class schedule each semester.  The student is responsible for the correctness of classes selected to meet degree program requirements.  Academic advisement and enrollment services for entering freshmen and new transfer students are provided during a new student enrollment session.

The university reserves the right to discontinue class in a section for which there is insufficient enrollment, to create new sections to which students may be transferred, and to reassign instructors for scheduled sections whenever the necessity of the university requires.

Late Enrollment

Late registration is permitted for one week after classes begin in the regular semester and for three days in the summer session.

Grades

Grading and GPA

For the purpose of distinguishing between the ranks of scholastic attainment, the following grading system is used at NSU.  To calculate your GPA, 1. Convert each grade to its numeric equivalent using the listing below.  2. Multiply each class grade by the number of credits earned.  For example: 3.0 (B) x 4.0 (credits) = 12   Finally, divide the number by total credits attempted.  This is your GPA.

Symbol

A - Excellent, 4 grade points each semester hour

B - Above average, 3 grade points each semester hour

C - Average, 2 grade points each semester hour

D - Below average, 1 grade point each semester hour

F - Failure, no grade points

I - Incomplete, GPA neutral

An Incomplete grade may be used at the instructor’s discretion to indicate that a substantial portion of the required coursework for the semester has been completed, but that additional work is needed to complete a course.  It is not a substitute for an “F,” and no student may be failing a course at the time an “I” grade is awarded.  Requiring students to repeat a course to remove an “I” grade is not permitted.  Students must resolve the incomplete grade by the date agreed upon by the student and instructor which shall be no more than one calendar year from when the incomplete grade was awarded. “I” grades not changed by the instructor to a credit-bearing grade or an “F” within the one year period will remain as a permanent “I” and not contribute to the student’s GPA.  In extenuating circumstances, exceptions may be requested through the dean of the academic college that awarded the grade.

 P - Passing, no grade points, GPA neutral

NP - Not passing, no grade points, GPA neutral

S - Satisfactory, no grade points, GPA neutral

U - Unsatisfactory, no grade points, GPA neutral

W - Withdrawal, no grade points, GPA neutral

With a withdrawal, the credit hours of the course are not counted in calculating a student’s grade point average.  The automatic withdrawal grade of “W” will be assigned to all students for classes from which they officially withdraw or completely withdraw from the University BEFORE OR AT twelve weeks after classes begin during a regular (Fall or Spring) semester regardless of the student’s progress in the course at that time.  For any withdrawal accepted after this deadline, a “W” or “F” will be assigned depending upon the student’s standing in the class and the institution’s stated withdrawal policy.  If an “F” grade is assigned, it is calculated in the student’s GPA; the “W” grade is GPA neutral.

AW - Administrative Withdrawal, GPA neutral

Administrative Withdrawal may be assigned by the Office of Academic Affairs to indicate that a student has been “involuntarily” withdrawn by the institution during the designated semester for disciplinary reasons, financial reasons, inadequate attendance, or inadequate participation in a course.  Formal institutional procedures for administrative withdrawal will be followed.  Administrative withdrawals are GPA neutral.

AU - Audit - Grade not reported, GPA neutral

Audit status is used for the student not interested in obtaining a course grade, but who is enrolled simply to get course information.

X - Graduate thesis or dissertation in progress, GPA neutral 

Grades followed by an additional character indicate the work was completed as follows: 

1 - Correspondence

2 - Physical education activity

3 - CLEP

4 - Advanced placement

5 - Military

6 - Advanced standing

7 - Prior Learning Assessment (exam or portfolio)

8 - DANTES

T - Technical credit

Z - Remedial “0” level

Grade Reports

Mid-term grades will be posted for all freshmen, sophomores, student athletes, students receiving veteran’s educational benefits, and students on academic notice or probation.  Final grades are due by 3:00 p.m. on the Tuesday following the end of the semester. Final grade reports may be accessed via goNSU. 

Grade Corrections

A faculty member may initiate a change of grade after grades have been submitted to the registrar’s office provided that:

1. Justification for the grade change is submitted on the Change of Grade Form, approved by the Department Chair and Dean, and submitted to the registrar’s office for processing.
2. The change is submitted within the first eight weeks of the semester following awarding of the original grade.

Once a degree is conferred, the registrar’s office will not process a grade change.

Grade Appeals

A student may petition a grade change by using the Grade Appeals Process if satisfactory resolution cannot be achieved after consultation with the instructor and/or Dean.  The Grade Appeals Process must be formally initiated with a written appeal to the Dean within four months following awarding of the original grade.  Please contact the dean of the college in which the grade was given for a copy of the grade appeals process.

Honor Roll

Each semester, Northeastern State University recognizes students who have achieved superior academic performance through being named to the President’s Honor Roll and the Dean’s Honor Roll.  To be eligible for such recognition the student must be an undergraduate (who has not earned a degree) and meet one of the criteria below:

President’s Honor Roll
- A minimum of 12 hours of regularly graded NSU undergraduate, 1000-4999 level, coursework (hours from Pass-Fail and “0” level classes are not included)
- A minimum grade point average of 4.00 with no grade below an “A”

Dean’s Honor Roll
- A minimum of 12 hours of regularly graded NSU undergraduate, 1000-4999 level coursework (hours from Pass-Fail and “0” level classes are not included)
- A minimum grade point average of 3.50 with no grade below a “B”

Library

NSU has physical library facilities at its Tahlequah and Broken Arrow campuses. Services include coordinated acquisitions, cataloging, reference, circulation, instruction, and interlibrary loan. The libraries also provide access to online resources and services that are available to all students and faculty from the library homepage. Online services currently include Internet access to over 100 databases, email and chat based reference, and online library instruction. The databases contain a variety of resources including electronic books; full text journals; journal indices; electronic versions of reference books in medical, literary, general, and business subject areas; and online maps, test information, design images, and business information. The electronic book collection contains over 71,000 titles. The library provides access to a collection of over 34,000 Internet based journal titles.

The John Vaughan Library at the Tahlequah campus contains over 1.2 million physical items including approximately 470,000 books and bound periodicals; 111,000 Government Documents; 3,400 cartographic items; 32,000 audio-visual materials; 763,000 microforms; and 11,000 print subscriptions. The library houses a special collection of Native American heritage materials and an archival collection of local, county, and university records and historical photographs.

The library facilities on the Broken Arrow campus offer NSU students an environment that is conducive to individual or group study and research. The library houses a collection of print and electronic information resources as well as access to all library materials physically housed in Tahlequah.

Since most of the courses and programs originating from the Muskogee campus are online, library services are provided through electronic access and courier.

Military Credit

Veterans who have honorably served in the armed forces of the United States for a minimum of one year of continuous full-time active duty military service may be given credit for basic military training of up to six semester hours of lower division credit which will be recorded as 3 hours of H ED 1113, Personal Health, and 3 hours of Physical Education. Credit for courses completed in military training schools may be granted as recommended by the American Council on Education in the Guide to Evaluation of Educational Experiences in the Armed Services upon approval of the academic department chair and college dean.  To obtain credit, veterans must provide official copies of their DD-214 separation papers and official documents such as Joint Services Transcript (JST) attesting to satisfactory completion of all armed forces special training schools.  Military credit will be placed on the permanent record only after it is validated by the successful completion of twelve (12) or more semester hours of academic work at Northeastern State University.

Prior Learning Credit

“Prior Learning” is acquired outside the sponsorship of legally authorized postsecondary and higher education institutions accredited as degree-granting institutions. The term applies to learning acquired from, but not limited to, work and life experiences, non-degree granting institutions, professional training, military training, or open source learning.  (OSRHE Policy 3.16).  Students eligible to receive credit for prior learning must be enrolled or eligible to re-enroll before NSU will review prior learning requests and award credit.  Credit awarded to a student for prior learning must be validated by successful completion of 12 or more semester hours at NSU before being placed on the student’s official transcript.

Prior learning credit may be earned at Northeastern State University through these means:

• Standardized examinations such as College Board Advanced Placement (AP) or College Level Examination Program (CLEP) and the Defense Activity for Non-Traditional Education Support (DANTES)
• Degree-relevant prior learning credit awarded and transcripted by other institutions accredited as degree-granting institutions.
• Assessment of individual student portfolios using Council for Adult and Experiential Learning (CAEL) or other standardized guidelines.
• Higher level courses in the International Baccalaureate Organization Diploma Program.
• Institutionally prepared assessments.
• Use of system-wide assessment inventory of industry, technical, and other assessments associated with technology center programs that have been evaluated for college credit.
• American Council on Education (ACE) Guide to Evaluation of Educational Experiences in the Armed Forces, National Guide to College Credit for Workforce Training, and ACE recommendations of college credit by examination, as well as ACE credit recommendation on the Joint Service Transcript and other publications as recommended by ACE.
• The University of the State of New York’s National College Credit Recommendation Service (CCRS).

Neither the ACT nor the SAT is utilized for awarding credit.

Direct instruction or coursework from technology centers shall not be utilized for awarding credit.

Credit awarded for prior learning may be applied to a degree program subject to meeting the requirements of the institution conferring the degree.  NSU only awards credit for prior learning in programs for which it is approved to offer by the State Regents. NSU assigns its own course title and number to the credit awarded and the neutral grade of pass (P) or satisfactory (S) is utilized to designate credit awarded for prior learning. Conventional letter grades are NOT used. Prior learning credit cannot be applied for a course if the student previously completed the course with a grade of “C” or better. All awarded credit for prior learning is identified by source and method on the transcript.

Once recorded on a student’s transcript record, the course is applied toward all degree requirements that would be met by the original NSU course except residency (i.e. 30 hours at NSU and one-half of the major at NSU).

The amount of prior learning credit which may be awarded shall not exceed one-fourth of the total semester hours required for graduation or a maximum of 30 hours.  Prior learning credit, once recorded and validated at an institution in the Oklahoma State System of Higher Education, is transferable on the same basis as if the credit had been earned through regular study at the awarding institution and subject to the same conditions as other credit from these campuses.

Charges for transcripting prior learning credit are assessed.  Please see the Tuition, Fees, Financial Aid   page for more information.  For more information on prior learning credit, write, call, or email the Office of the Registrar, Northeastern State University, 701 North Grand Avenue, Tahlequah, OK 74464-2399, (918) 444-2208, registrar@nsuok.edu.

High school students concurrently enrolled in college courses may continue concurrent enrollment in subsequent semesters if they achieve a cumulative GPA of 2.0 or above on a 4.0 scale.

Freshmen students with fewer than 30 credit hours, with a GPA of 1.7 to less than 2.0 will be placed on academic notice.

All students must maintain a 2.0 cumulative GPA for the duration of his/her college experience with the exception of freshmen on academic notice and academic probation.

A student will be placed on academic probation if she/he fails to meet:

*All courses in which a student has a recorded grade will be counted in the calculation of the GPA for retention purposes excluding any courses repeated, reprieved or renewed as detailed in the State Regents’ Grading policy, developmental education, and physical education activity courses.

A student who achieved a grade point average of 2.0 or above in regularly-graded coursework, not to include activity or performance courses, during the last semester enrolled will be allowed to continue as a student regardless of the cumulative grade point average.

Academic Probation and Suspension

Any student not maintaining satisfactory progress toward academic objectives will be placed on probation for one semester.  At the end of that semester, the student must have a semester GPA of 2.0 in regularly graded coursework, not to include activity or performance courses, or meet the minimum cumulative GPA standard required above, in order to continue as a student.  Students not meeting either of these criteria will be suspended and may not be reinstated until one regular semester (fall or spring) has elapsed. 

Suspension Appeals

The administration at NSU realizes that there are times when extenuating circumstances prohibit a student from making satisfactory progress during his/her probationary semester. The appeals process allows for the examination of each individual situation where a student feels special consideration should be granted.  A decision is then made as to whether extenuating circumstances do exist.

1. After one regular semester has elapsed, a student may petition the Admission Appeals Committee for readmission consideration.  Students wishing to petition the committee must submit an application for admission and a Suspension Appeals form to the Office of Admissions.  Applications for admission and appeals forms are due by July 15 for consideration for the Fall semester, November 15 for the Spring semester and April 15 for Summer term.  The student may be required to appear before the committee.  Denial will be automatic for non-attendance.
2. Suspension Appeal for Immediate Return:  In extreme situations, students may petition the Office of the Registrar to be allowed to continue the semester immediately following a first suspension.  The student must submit documentation of extraordinary personal circumstances that contributed to the academic deficiencies. Such events must be highly unusual such as the death of an immediate relative; a serious illness; severe financial distress; direct, significant work conflicts; unexpected, substantial family obligations; or personal crisis. Contact the Office of the Registrar for additional information.

 An appeal may be approved for probationary readmission if, in the best judgment of the committee, conditions appear to be favorable for the student to regain satisfactory progress. Such students are readmitted on probationary status and must maintain a 2.0 GPA each semester while on probation or raise their cumulative GPA to the designated level.  Should a student be suspended a second time, she/he cannot return until she/he has demonstrated the ability to succeed by attending another institution and raising his/her cumulative GPA to the retention standards.

Suspension of Seniors: A student with 90 or more earned hours in a specified degree program who has failed to meet the overall grade point average of 2.0 will be allowed a one-time extension to enroll in an additional 15 semester hours in a further attempt to achieve the required GPA.   Students must maintain the minimum 2.0 semester GPA in order to continue. 

Academic Standing, once posted to the transcript for a semester, will not be changed due to subsequently applied academic forgiveness.

Transcripts

NSU has partnered with Parchment for delivery of official NSU transcripts both electronically and printed and mailed. This service is available to current and former students. See the Registrar Office home page for additional information. Students may also pick up an official paper copy (transcript) of their NSU academic record stamped “issued to student” at the Tahlequah and Broken Arrow campuses. A maximum of five (5) copies per day are available if picked up in person.  Official transcripts reflecting most recent grades earned will be available one week following the conclusion of the term.

Transferring to NSU

Community Colleges

Articulation agreements exist between Northeastern State University and the community colleges in Oklahoma.  Acceptance of credits for comparable courses completed in the community colleges toward degree requirements at NSU have been previously determined and mutually established in the articulation agreements.  Students transferring from a community college must complete at least sixty hours from a four-year college or university to meet baccalaureate degree requirements.

Other Colleges and Universities

Undergraduate semester hour credits earned at another college or university are accepted for credit and advanced standing toward an undergraduate degree program offered at Northeastern State University under the following provisions (OSRHE Policy 3.11):

1. Coursework completed at an institution accredited by an organization recognized by the U.S. Department of Education for the purpose of accrediting institutions of higher education will be evaluated for transfer credit.

2. A grade must be designated to each course completed and the grade must be measurable and comparable in terms of the grading system used at Northeastern State University. Only courses completed in which semester hour credit has been designated with grades assigned can be considered for transfer.

3. The course completed must be measurable and comparable in terms of credit hours, subject, content, level of instruction and study, clock hours of required class participation, meeting times and attendance, instructor clock hours, examinations required, and grading system to the same criteria for a course offered at Northeastern State University.

4. Prerequisites for the course completed must be comparable to the prerequisites for a course offered at Northeastern State University.

5. Courses completed must be designated at the previous institution on the same level of instruction within the catalog as that offered at Northeastern State University in terms of first year, second year, third year, or fourth year to be accepted as comparable to a course offered at Northeastern State University.  Course equivalencies are determined by the appropriate departments.  NSU awards credit based on the level at which the course is taught at the transferring institution. Lower division (1000-2000) coursework cannot be used to satisfy upper division (3000-4000) credit hour requirements for graduation. However, the content is transferable so a 2000 level course, for example, may be used to meet a 3000 level course requirement in the major. 

6. The student must have status at the previous college or university in good standing, i.e., not on academic or disciplinary suspension when accepted for admission to Northeastern State University, and must have been a candidate for an associate or a baccalaureate degree in the previous college or university at the time of transfer. Students on disciplinary suspension at a previous institution should contact the NSU Student Conduct Officer for more information.

7. The same courses completed for a degree previously earned cannot be applied toward the same degree program or type of degree at Northeastern State University.

8. The amount of prior learning credit which may be awarded shall not exceed one-fourth of the total semester hours required or a maximum of 30 hours.  In the computation of the total amount of credit that may be earned, hours taken through correspondence and extension methods, whether taken at NSU or another institution, shall be considered as having been earned through the prior learning credit mechanism.

9. Students transferring from universities which are not accredited by an organization recognized by the U.S. Department of Education for the purpose of accrediting institutions of higher education are eligible to enroll at Northeastern State University provided they meet the undergraduate and/or graduate admission requirements as listed in the current Northeastern State University catalog.

10. International transfer students must have a minimum of 24 semester hours earned with passing grades and a minimum Test of English as a Foreign Language (TOEFL) score of 500/61 (IELTS 5.5).  International students who have met the 24 credit hour transfer criteria must provide official transcripts from colleges or universities previously attended.
If credit was earned outside the United States, Canada or U.K., prospective students will also need to submit a course by course credential evaluation (e.g. WES - World Education Services or ECE - Educational Credit Evaluators) before any credit or degree can be transferred and posted to your Northeastern State University transcript.

11. Final determination on credits accepted for transfer to Northeastern State University shall be made by the Registrar of the University under the authority of the Vice President of Academic Affairs.